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Gallery Software Notes

Practical notes on running a gallery: inventory, consignments, proposals, compliance and invoicing. Written by the people building MARMALADE.

The empty main hall of the Grand Palais, its green-painted glass and iron vault and dome, and morning light in stripes across the pale floor

Showing and selling at Art Basel Paris: before, during and after the fair

The dates, the list and the invitations, what you note on the booth, the week after. And the French rules when a sale closes in Paris, one subject at a time.
An empty gallery the day before an opening, frames wrapped in kraft paper against a white wall, a wooden stepladder, and in the foreground a table of upturned wine glasses

How to organise a gallery opening, from the invitation to the day after

The guest list, the door, the works on hold. And above all the day after: thank those who came, follow up the absent, keep what serves next time.
A gallery storeroom, framed canvases stored on edge in light wooden racks, some under glassine, each with a tag; in the foreground a table with a laptop, a roll of kraft paper and a tape measure, a yellow lamp by the window

Art gallery inventory: when a spreadsheet is no longer enough

A file in three versions, a sold work still online, consignments tracked from memory. When to leave the spreadsheet, and how to move in a morning.
A vaulted archive room, a long aisle between dark wooden shelves filled with bound ledgers, daylight falling from the windows in bands across the stone floor

Anti-money laundering for art galleries: what applies, and where

Register with HMRC in the UK, 10,000 euros in the EU, nothing federal in the US. The four habits that hold everywhere, and what no law asks of you.